Job Description

Buying Clerk

Department: Purchasing

Reports To: Buyer / Category Manager / Director of Purchasing

Restaurant Depot is the nation’s leading members-only, wholesale cash-and-carry supplier serving independent restaurants, caterers, food trucks, delis, convenience stores, and other foodservice businesses. We operate in 35 states with over 160 locations nationwide. Our warehouses offer bulk quantities of fresh meat, seafood, produce, dairy, a wide selection of frozen foods, grocery items, beverages, paper goods, cleaning supplies, and restaurant equipment. Open seven days a week, we are committed to supporting primary business owners who buy in volume and depend on consistent quality and value. As we continue to grow each year, we are looking to bring on individuals who embody the entrepreneurial spirit and are driven to support the success of small businesses.

Position Summary

The Buying Clerk provides administrative and operational support to the Purchasing team to ensure accurate order processing, item maintenance, and vendor communication. This role plays a key part in maintaining product availability, accurate system data, and smooth coordination between vendors, warehouse, and accounting.

This position is ideal for a detail-oriented individual looking to begin a career in purchasing or supply chain within a fast-paced food wholesale environment.

Qualifications

1. High school diploma or equivalent (associate degree preferred)
2. 1–2 years administrative, purchasing, or office experience preferred
3. Strong attention to detail and data accuracy
4. Proficiency in Microsoft Excel
5. Ability to multitask in a fast-paced, deadline-driven environment.
6. Strong communication and organizational skills

Key Responsibilities

Purchase Order Processing

1. Enter and process purchase orders accurately and timely.
2. Confirm order details including pricing, quantities, and delivery dates.
3. Track open purchase orders and follow up on late or incomplete shipments.
4. Assist with resolving invoice discrepancies.

Item & System Maintenance

1. Set up new items in internal system (costs, pack size, UPCs, vendor info)
2. Maintain accurate product data including cost changes and descriptions.
3. Update pricing and promotional information as directed by Buyer.

Vendor & Internal Communication

1. Communicate with vendors regarding order confirmations and availability.
2. Coordinate with warehouse on delivery schedules and receiving issues
3. Assist in resolving product shortages or substitutions.
4. Address and process any accounting issues.

Inventory Support

1. Run daily inventory and sales reports.
2. Flag potential out-of-stocks or overstocks to Buyer
3. Support shrinks reporting and documentation

Administrative Support

1. Maintain vendor files and contracts.
2. Prepare reports and spreadsheets for Buyers and management.
3. Assist with special projects as assigned.

Work Environment

1. Office-based within a wholesale distribution setting
2. Frequent communication with warehouse and vendors
3. Fast-paced, high-volume purchasing environment

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